It doesn’t matter if you are just a student trying to get good grades while keeping up on some extracurricular activities or a businessman looking to step up their game, doing work & other related activities efficiently helps reduce the time it takes to accomplish them. Thereby clearing up some time for you to relax & rest. Increasing your productivity means cutting out the things/tasks that drain your energy or time by either redirecting them to others or better yet, to technology. Using technology in workspaces has tremendously reduced many time-consuming & redundant steps in completing our tasks. Here are some ways in which modern technology increases our productivity.
1. Quicky accessibility to information & effective communication
An abundance of information about any particular topic is easily accessible on the internet. Today people can learn any skill they would like to know about, on YouTube, Skillshare, or other such learning platforms. Sharing of information is crucial in a work office environment. The employees work on their tasks which are then, contributed together to keep the company flourishing. This efficient availability of exchange of precious data has given rise to the connection of dispersed workforces. Without the technology of the internet, we would have a really difficult time exchanging information. Collaborations over long distances would impossible if not impractical considering the time it would take to exchange data.
2. Organization by tech
Imagine looking for a file in a basement full of folders containing documents, now this nightmare is fortunately not a reality anymore. Organization of data has vasty become efficient & easy thanks to modern technology. Finding a single word from thousands of documents is effortless by using the search feature in most organizing software. Tracking the progress of your work or habit is simplified thanks to automation by just a few codes. Virtualizing & uploading old files not only clears out physical space for other important things but also makes it way easier to look for a particular file from the whole stack.
Virtualization not only provides ease in looking up things it also increases the lifespan of computers greatly. Storing large amounts of data on your hardware draws a lot of power from your CPU. This high power consumption in turn increases hardware maintenance costs. By uploading the bulk of your data you reduce the power usage of your computer thus reducing the frequency of replacing or upgrading your devices. Taking a step further to add more feasibility, installing the same cloud system on your phone saves your time while accessing documents & other data as you might not have your PC all the time with you.
4. Easy accessibility to experts
Instead of being a jack of all trades at work by doing everything yourself, it’s quite better to assign tasks to subject matter experts. Experts in any field are just a click away, thanks to the internet. Any service can be outsourced, it need not be a professional job. Even physically demanding tasks such as the delivery of goods can be contracted to delivery services. Doing this allows you to completely focus on your tasks & field of expertise. Another positive outcome of the availability of exerts online is that with a high number of suppliers (experts) the cost of the service is relatively reduced due to increased competition.
5. Technology motivates us to work
Everyone struggles with low motivation once in a while. This could be solved by activities like yoga or exercise, but if the way we do work is inefficient, we are bound to get unmotivated more often. It might be the case that an old device is interrupting your workflow. A remedy for this particular problem would be to upgrade your workstation (PC or any work device) so that it performs better. Ben Parker’s well-said words “With great power comes great responsibility” are perfectly applicable here as well. A fast connection & a powerful device will motivate you to complete your work quickly. Upgrading your device’s hardware or software will produce some great results as well.
6. Automating customer service
One of the biggest contributions of modern technology is automating mind-less small tasks. But in recent years due to the advancement in technology customer services have been automated by chatbots. Customer service is an integral part of any company, a good service helps customers trust the company & in turn increases the sale of the products. But customer service can be a real pain for new companies as they lack the huge manpower it requires. Chatbots can vastly reduce the amount of manpower required for a successful customer service. This not only cuts down the cost of delivering this service but also saves time which can be better spent on other meaningful tasks.
7. Focused marketing
A few decades ago finding the right audience for a particular product was quite troublesome. From booking & placing ads on billboards or placing newspaper ads, these marketing tactics were the only factors companies could rely on during those days. Today the companies of the world have access to “personalized marketing”, this method utilizes advertising each individual according to their preferences. Ads on Instagram & Facebook are highly inspired by what you browse on your phones, thus the accuracy that an advertisement for any particular product reaches its target audience. Similarly, social media influencers promote products & services that will be corresponded with huge sales of those products/services. Today the effort & money required to broadcast a product are quite minimal as compared to a decade ago.
Improving your productivity day by day & having a solid plan is a road to success. Everyone can use today’s technology to work efficiently, a student may learn better learning techniques like spaced repetition & active learning on the internet or a CEO of a company may find more time in his daily life by automating tasks like buying groceries, a chef, automating personal bills, etc. Doing work faster provides us more time & energy to do more deserving tasks or get some rest to avoid burnout.