Emails have been a vital type of electronic communication for decades, and will almost certainly remain widespread for years to come. While there are several free email services accessible to consumers and businesses, many lack important features such as centralized administration. Thus, for commercial use, you’ll need suitable email hosting that allows you to send and receive emails securely, yet remain cost-effective.
This type of hosting is also safer. After all, you don’t have to ship physical copies of papers, so email has a decreased risk of data loss. Email allows for a wide range of Internet communications, including e-commerce (selling items online), newsgroups (forums), collaborative projects, and so on. Unfortunately, It’s difficult to pick a genuine one when there are so many email service providers. Therefore, consider these 10 best email hosting services to help your business thrive.
What is an Email Hosting Service?
An email hosting service is a hosting service allowing you to store, send, receive, and manage your emails. They are not just a storage location for your emails but provide a feature-rich interface for all of your mailing requirements.
What are the uses of Email Hosting?
Typically, these services are used for a wide variety of things. Some of the most common uses of an email hosting service are given below –
- Professional email communication
- Custom email addresses with a personalized domain
- Improved brand reputation and professionalism
- Increased security and data privacy
- Advanced spam and virus protection
- Better email storage capacity
- Access to email from any device or location
- Email forwarding and autoresponders
- Integration with other productivity tools and software
- Email backup and recovery
- Collaboration features for team communication
- Centralized email management for businesses
- Customizable email settings and filters
- Easy scalability for growing businesses
- Dedicated customer support for email-related issues
- Email archiving for legal compliance
- Domain-specific email management
- Integration with mailing list management
- Email analytics and reporting
- Calendar and scheduling integration
- Mobile device synchronization for email access on the go
- User management and permissions
- Compliance with industry regulations (for example – HIPAA, GDPR)
- Integration with customer relationship management (CRM) systems
Top 10 Email Hosting Services
After researching the email market for several weeks, we have come up with a list of the best email hosting services currently –
Google Workspace is one of the most popular productivity applications on the market. It facilitates conversations through Google Meet and uses Gmail for email communication. Those are but a few tools available in the environment to help businesses be more efficient and productive.
Google Workspace is a fantastic tool for organizations of all sizes and remains popular among consumers. Many people already rely on Google products to manage their daily activities. Thus, adapting to Google Workspace is quite simple.
Google Workspace offers a 99.9% uptime guarantee and simple migration services along with integration for platforms such as Outlook, Apple, and Thunderbird. Its noted features are built-in security and virus protection, custom email addresses, and 30 GB of cloud storage.
Pricing starts at around $6 per user monthly for the basic Business Starter plan. Further, there’s 24/7 support available to help you out whenever you have issues, whatever they may be. You can get started by creating a Gmail account.
2. Zoho Mail
Zoho Mail is a web-based email program created by Zoho Software. It’s part of Zoho Workspace, a digital workspace that works similarly to Gmail. Even though it isn’t as well-known as G Suite, it’s an excellent tool for small companies. Businesses on a tight budget looking for access to this sort of email hosting will discover that Zoho Mail is a viable alternative to G Suite. It’s adaptable and can be used by both specialists and little organizations.
It additionally offers a variety of features, including complex antispam options, customizable filters, an attachment previewer, a user-friendly interface, and an intuitive calendar. All these are available free of charge for those with basic needs. Perhaps most importantly, you can import emails from other services such as Gmail, Outlook.com, Yahoo! Mail, or AOL to Zoho Mail.
Microsoft Office 365 combines everything you’ll need to keep your company going, including Word, Excel, and PowerPoint. You’ll also have access to collaboration tools such as Microsoft Teams. The Office 365 hosting service, i.e., their email solution, is titled “Exchange.” The initial price of the productivity suite, which includes Office 365 email hosting, is $5 per user per month.
However, to attain extra features such as shared calendars, file storage space, Skype for Business, Microsoft Teams, and more, you can reach an average price of $14 to $15 monthly per user. Microsoft offers the following features: 24/7 phone and internet support, 1 TB storage space on OneDrive, up to 50 GB main storage, unlimited storage capacity, hosted voicemail, and much more.
Rackspace is a cloud-based email hosting service with no transaction fees. They support many types of businesses, and even better, offer excellent customer support, available 24/7/365. You also get access to simple migrations from other email hosts. Rackspace is compatible with Outlook, mobile applications, and other services. It includes premium spam and virus protection features to protect you from potential issues. If you want to use Microsoft Exchange on your servers, Rackspace provides a hosted version, too.
Rackspace pricing ranges from £2.39 ($3.25) per month to £5.03 ($6.84) per month, depending on how much storage you want for archived email. Its features include cloud-based hosting, network support available via live chat and phone, free and quick migration, and assistance with Outlook and mobile apps. You also get 25 GB of mailbox storage, unlimited emails, a Webmail service, and much more.
Bluehost is among the most popular website hosting companies globally, and has one of the best email attachment capacities, at about 50 MB per mail. As a result, Bluehost is a fantastic choice for small enterprises with a restricted budget. For only £3.61 ($4.9) per month without VAT, you can get a mailbox and Exchange Online calendar with up to 15 GB of storage. Moreover, you may purchase a domain name for your email address and receive technical support 24×7 if anything goes wrong.
Mailbox and calendar integration, up to 50 GB mailbox space, Outlook web access, and domain-based email are a few features that make Bluehost so attractive. World-class disaster recovery and security, 1 TB of cloud storage, appointment bookings, and multiple device access options undoubtedly add to that.
Intermedia, a major cloud communications company, provides email hosting through a hosted Microsoft Exchange email server. It is the biggest independent provider of hosted Microsoft Exchange services. Intermedia’s packages provide more than a convenient email hosting solution; they offer all sorts of useful tools. Along with unlimited mailbox storage on each plan, you get top protection against phishing and spam, a fantastic back-end control panel, and active syncing for mobile.
Video conferencing, email encryption, and various other services are also included in Intermedia’s features. Their Exchange services include email access, the aforementioned host pilot control panel, free expert migration, intermedia video conferencing, and single sign-on. You may also benefit from backup and file sharing and optional access to archiving for Microsoft 365.
GoDaddy and Bluehost are both web hosting businesses that provide email services at a cheaper price if you opt for them. If you already have a website with GoDaddy, they offer several advantages, including high-level security, privacy protection, and an email address corresponding to your domain. GoDaddy also supplies up to 50 GB of storage per user, which is enough space to store all of your company’s content.
There’s also a fantastic search feature, making it simpler to find information fast. You can even get a version of GoDaddy email hosting that includes all your favorite Microsoft 365 applications. Syncing is supported to keep your inbox up to date wherever you go, and there’s also the extra benefit of GoDaddy’s 99.9% availability promise. The per-user cost begins at £2.49 ($3.38) per month, making this service an inexpensive alternative for smaller establishments.
Hostinger has a unique email hosting service with a Flockmail user interface, making it simple to create, send, and search your emails. This also includes a calendar program to make scheduling easier and a mobile-friendly design throughout the whole experience. Video conferencing is also available, which is particularly useful for commercial purposes.
Hostinger extends an offer of two distinct plans, including up to 10 email aliases, antivirus scanning, and multi-device support. Hostinger’s Business Email hosting plan includes 10 GB of storage, unlimited mail filters, and a built-in calendar and contracts for $0.99 a month per mailbox. For just $2.49 per month, the Enterprise Email hosting plan pushes this limit to 30 GB of storage without a loss in features.
DreamHost offers standalone email hosting as part of various plans for enterprises and businesses. Their email hosting gives you 25 GB of dedicated storage, with the option to sync emails across desktop and mobile devices. A non-commercial ad-free webmail software platform is also included. Last but not least, the Innotop Pro VPN has a smart antispam filter that protects you from spam messages, viruses, malware, and phishing attempts.
This filter is also adaptive to new threats, ensuring users remain safe during future correspondences. The cost of the service is already low, and based on whether you opt for monthly payments or a long-term commitment. Month-to-month plans are only $1.99, which is affordable enough. However, subscribing to yearly prices saves you a bit of money, so you end up paying $1.67 monthly.
ScalaHosting’s business email hosting packages provide generous storage space few competitors try to match. Although it’s not entirely free, there are still many things to like about it. For instance, the mail server uses SSL encryption to secure your email correspondence, including storage (with a free SSL certificate). That means you can send and receive messages, and only the sender and recipient know the contents. Also, your emails are stored on a VPS (Virtual Private Server) in the cloud.
ScalaHosting provides four distinct payment plans, with storage ranging from 50 GB to 150 GB, 10 to 200 email boxes, and 1 to 100 email domains. Spam protection and POP3/IMAP/SMTP are included in all subscriptions. Overall, this provider delivers a serious business email hosting solution compared to many rivals, and the generous storage makes it worth considering.